Co-GMs and sheet editing permissions

Who can do what in a campaign: appointing and removing co-GMs, which table rules open sheet editing and how characters are approved.

A campaign is run by its owner, but not necessarily alone: the owner can appoint co-GMs who prepare and run the game alongside them, and decide how far players can go when they touch their own sheet. This page explains who can do what in a campaign, how to appoint or remove a co-GM and which table rules open or close sheet editing.

Where to find it

Co-GMs are managed in the GM room, Settings section, Co-GMs chapter.
The rules that open sheet editing are in the Rules and settings chapter of that same section, in the characters group.
Sheets waiting for approval appear in the Players and teams section, in the Characters to approve block.

Requirements and permissions

A campaign has three roles.

Owner. Whoever created it. They can do everything.
Co-GM. A person the owner has appointed. They run the game just like the GM: they open the GM screen (GM screen), run the table, approve sheets, prepare the World and manage players. The database treats them as a GM, not only the interface.
Player. Joins to play and touches their sheet according to the table rules.

What	Owner	Co-GM	Player
Run the table and use the GM screen	Yes	Yes	No
Approve or reject sheets, manage players	Yes	Yes	No
Parallel tables (open and govern)	All	Their own	No
Delete the history of every channel	Yes	Yes	No
Appoint and remove co-GMs	Yes	No	No
Duplicate, export and delete the campaign	Yes	No	No
Table animations and Telegram notice	Yes	No	No

A platform administrator can also manage co-GMs.

Step by step

Appointing a co-GM

Go to GM and open Settings.
Choose the Co-GMs chapter. If you do not see it, you are not the owner.
Under Make co-GM the campaign players and your friends appear. Press the person's name.
A notice says that person is now a co-GM, and they move to the co-GM list, with the Remove button beside them.

Removing a co-GM

In the same chapter, press Remove on their row.
A notice with Undo appears: if you change your mind, press it and they are a co-GM again.

Deciding what a player can touch on their sheet

Open Settings and the Rules and settings chapter.
Turn the rules in the table below on or off. Each change saves itself.
When a player creates a character in your campaign, their sheet is left pending. Go to Players and teams: in Characters to approve press Approve when it looks right to you.

Examples

An introductory table where players do not know the system yet: turn on Free sheet editing so they can tweak their sheet without asking you each time.
A long campaign with two people running it in turns: appoint the second one as co-GM and they will have the same controls as you, apart from the irreversible ones.
A serious table where the economy matters: leave Free inventory off and hand out items and money yourself.

Options

The rules that affect sheet editing (all off by default):

Rule	What it does
Free sheet editing	Each player can reopen creation and adjust their own sheet by hand.
Free inventory	Each player adds catalogue items and edits their money.
Players log their own experience	Each player records their experience, or ticks their milestone, without asking the GM.
Characters are made at this table	The campaign only accepts characters created inside it; the GM can still link one from outside.
Players pick a ready-made character	Whoever joins without a character picks one of the ready-made ones that have no owner.
Players can see each other's sheets (read-only)	Players open their companions' sheets, read-only.

Behind this there are three different questions about the same sheet:

Playing with it (rolling, spending resources, changing HP, conditions, slots, rests, equipping, levelling up): its owner and whoever runs the campaign.
Editing its structure (manual mode, hand adjustments, spellcasting ability, proficiencies, effects, custom features, changing a choice already made): whoever runs the campaign; the owner only if the sheet is in no campaign or if you turned on the free sheet rule.
Giving yourself things (items, money) and recording experience: whoever runs the campaign; the owner with the free inventory rule or the experience one.

Tips

Tip. Appoint as co-GM only someone who will really run the game. They have the same controls as you over the table, the World and the sheets.

Tip. If in doubt about the sheet rules, start with all of them off and turn one on when a player asks for it: it is easier to open than to close.

Known limits

Only the owner (or an administrator) appoints and removes co-GMs, and a co-GM cannot remove another.
To appoint someone they must be a player in the campaign or a friend of yours.
A sheet waiting for approval is not edited or filled with items until you approve it.
A co-GM cannot duplicate, export or delete the campaign: that is for the owner.

Common problems

"I do not see the Co-GMs chapter." Only the campaign owner sees it. A co-GM cannot appoint others.

"It will not let me appoint someone." The list only offers campaign players and your friends who are not yet co-GMs. Invite the person first (see Players, roles and teams).

"A player cannot edit their sheet." That is normal without the free sheet rule. Turn it on, or ask them what they want to change.

"My character cannot touch the inventory." The free inventory rule is missing, or the sheet is still waiting for approval.