Players, roles and teams

Who is at the table, how to invite by link, code or email, resolve requests, create teams with their own channel and roles you can @mention.

The players section is the table's roll call: who plays and with which character, who has asked for a seat, how to invite more people and, if you run the game, how to split the group into teams or into roles you can mention in the chat. Players see their companions and can leave the table; whoever runs the game manages everything from here.

Where to find it

In the campaign, Group room, Players and teams section. The direct link is /campaigns/<id>?sala=grupo&sec=jugadores. Whoever runs the game gets a counter in the rail with the requests that are waiting.

, the characters awaiting approval and, below, the people already at the table with the seats still free.")

Requirements and permissions

Players see the table list, which character each person plays, and can write to them. If the table plays by teams, they only see the characters of their own side.
The GM (owner or co-GM) also sees the requests, the characters awaiting approval, the table's sheets, the teams, the roles and everything about inviting. Co-GMs are named in the settings; see Co-GMs and sheet editing permissions.
Teams belong to the full table: they are checked against the plan of whoever runs the campaign. If it does not include them, the New team button warns with «Teams are part of the full table (Legend GM).» and offers See the plans. Mention roles do not need a plan.

Step by step

Invite someone

There are four ways and all of them end up in the same list:

By link. Click Invite. If the table has no link yet, one is created, and in any case it gets copied: the notice shows the address and a New link button. Whoever opens the link sees the table cover and joins with Join the table, with nobody having to approve it.
By code. The code is the last part of the link (what follows /unirse/). Whoever has it types it on Home, under Join with a code, and gets in the same way; pasting the whole link works too.
By name or email. Open the More fold. For a friend, use Invite a friend. For anyone else, type their Email, add a Message if you like and click Send the invitation. A friend gets a notice; whoever you invite by email gets an email, and when they sign in to Roliando with that address they see the invitation on Home, under «Invitations». Opening it shows the table cover with Accept and Decline. Below, Invitations sent lists each one as pending, accepted or declined, and any of them can be removed with Undo.
Looking for players. In the «⋯» menu of the header, Look for players takes you to Games with this table's listing already started. Whoever sees it asks for a seat and the request lands in the list below.

To make a link stop working, open More and use Turn off the invite link: «The link no longer works. “Invite” creates a new one.»

Resolve requests

In Asking to join each row shows the name and what the applicant wrote.
Click Accept or Not now. It does not ask: it does it and shows a notice with Undo for a few seconds; the person gets their notification when that window ends.
With the table full, accepting fails with a notice: raise the player limit in the settings and try again.
If there are characters awaiting your approval, they show in Characters to approve with Approve and View.

Teams

A team is a group at the table: what each team does is only seen by that team (and by you). Without teams, the table works as usual.

Open the Teams fold and click New team.
Type the Team name, pick a Team colour (eight to choose from) and save. Creating it also creates its own chat channel, private to the team and to you.
In Players choose each person's team; a person can only be on one.
In Characters do the same with each character, or tick several and use «Move to…» to move them in one go.

With teams set up, the table takes them into account: the fog a token clears is only seen by its team, in the turn order the rivals appear as «?» and their health bars are not shown, each player's rolls go to their team's channel and map notes can be limited to one or several teams. Deleting a team leaves its players without a team; its channel stays with whatever was said inside.

Mention roles

A role is a group you alert in one go. In the Mention roles fold click New role, give it a name and a colour and tick its members; in the chat you mention it with @ followed by its name. For the chat, see Channels and campaign chat.

The table's sheets

The GM also sees the table's characters under Sheets and the NPCs under NPC sheets. The «⋯» menu on each one (or a right-click) offers:

«Link to another player…», to hand it to another player (or keep it yourself).
«Copy to another campaign…», if you have another table with the same system.
Remove from the campaign: its owner keeps the sheet.
Delete the sheet.
On an NPC only, «Give to…», to hand it to a player or offer it to whoever picks it.

Removing and deleting both come with Undo.

Leave the table

Players can leave on their own: open More and click Leave the table. You drop off the list and your sheets are unlinked, not deleted; the notice carries Undo for a few seconds.

Examples

A tournament by sides. You create New team «Reds» and «Blues», split the players, and the table stops showing each side what the other is doing.
Alerting whoever sails the ship. You create the role «Crew» with three members and, in the chat, type @Crew we sail at dawn: all three get it.
A seat that frees up. You remove someone with a right-click on their row (Remove from the table); they leave the table, their sheets are unlinked (not deleted) and the empty-seats row gains one.

Options

Option	What it does	Values	Default
Invite	Copies the table's invitation link.	One click	Creates the link if there was none
Team name	The team's name.	Up to 40 characters	Empty: it must be filled in
Team colour	Tells the team apart in the list.	One of eight swatches	The next one in the series, depending on how many teams exist
Members	Who carries a mention role.	Any player or co-GM	Nobody
Show token copies	Also shows the token copies of a world imported from Foundry.	Yes or no	No

Tips

Tip. Before the first session, drop the link in your group chat and have the schedule ready: Sessions, schedule and reminders explains how to set it up.

With more than twelve people at the table a search box appears; with more than sixty the list becomes virtual and handles the same way.
«Message» opens a private message to the person, in the notebook.
The dots next to a name (for the GM only) tell apart who is at the table from who is just connected to the campaign.

Known limits

A person can only be on one team at a time.
Teams need the plan of whoever runs the game; mention roles do not.
Accepting someone while the table is full is not possible until you raise the player limit.

Common problems

«I accepted someone by mistake.» While the notice is still on screen, use Undo. After that window, remove them with Remove from the table from their row.

«My player cannot get in with the code.» Check that the link was not removed with Turn off the invite link. With a code that no longer works, the notice says «This link doesn't exist or is no longer active.».

«I cannot see the teams button.» Only the GM sees it. If you do see it and it takes you to the plans, your account does not include teams.

«A player says their companion does not show up.» If the table plays by teams, each player only sees the characters of their own team.