Sessions, schedule and reminders

Schedule single or weekly sessions, answer I'm in or Can't make it, remind whoever is missing and subscribe the sessions to your calendar.

The campaign schedule keeps track of when you play. The GM sets up sessions (a single one or a weekly series); each player answers with one tap whether they are coming or cannot make it, and everyone gets a notice before the start, at the time of their own zone. This guide covers how to schedule, how to answer, how to remind people and how to take the sessions to your calendar.

Where to find it

In the campaign, Group room, Sessions section (/campaigns/<id>?sala=grupo&sec=sesiones). The next session also shows up on the campaign cover and header line, and on Home, under «Upcoming sessions».

Requirements and permissions

The GM schedules and removes sessions and can remind whoever has not answered yet.
Players see the schedule and answer I'm in or Can't make it to the next one. The GM does not answer: instead they see how many are coming.
Notices reach the app's bell and also arrive as a push notification, with the time written in each person's time zone and language; a GM in Madrid and a player in Mexico each read their own time.

Step by step

Schedule a session

Open Sessions and find the Another session block.
Under When the same weekday and the same time as the last session are already proposed, one week later (with no sessions yet, tomorrow at 18:00). Change it if you like.
Click Save. A notice shows the date, with an Undo that removes what was created.
To fine-tune, open the More fold. It holds the Title and how long before you are alerted, and also the Note for the group and the Repeat every week switch.
With the weekly repeat on, eight sessions are created at once, one per week, at the same wall-clock time even if the official time changes.

Answer and see who is coming

Players see the I'm in and Can't make it buttons on the next session. They are also on the campaign cover.
Click one. It is saved at once and the notice carries Undo; you can change your mind whenever you like.
The GM sees three rows below: Coming, No answer and Can't make it, with each person's face. On the cover they also see an «N of M coming» counter: how many have confirmed out of the total number of players.
If people are left who have not answered and the session has not started, a button appears saying «Remind» followed by the first names. Clicking it sends those people a notice with the session title and the time.

Take the sessions to your calendar

There are two ways:

A single session. With a right-click on a future session in the list, choose Add to Google Calendar or Download .ics.
All of them, always up to date. On Home, under «Upcoming sessions», the sessions menu lets you subscribe in Google Calendar, Apple Calendar or Outlook. It is a private link that is yours alone: your calendar receives the new, moved or cancelled sessions of all your tables. You can copy it, change it or cancel it in Session calendar.

Careful. Whoever has your calendar link sees your sessions. If it leaks, change it in Session calendar: the old one stops working and you will have to subscribe again with the new one.

Remove a session

With a right-click on a session choose Remove the session. If it belongs to a series, you can also remove the whole series at once. Both are done at once and come with Undo for a few seconds.

After playing

Clicking a past session, or its right-click menu and «Go to the Journal», takes you to the campaign Journal. The session log (number, name and what happened) and the reminders of the GM screen are in GM screen.

Examples

A weekly campaign. You schedule the first Saturday, switch on Repeat every week and have the next eight weeks in the schedule; if one falls on a bank holiday, you remove it without touching the others.
A session that gets cancelled. You remove it with its right-click menu; the notice lets you undo it if it was a mistake.
Knowing who is missing. Two days before, you see three people under No answer, click the reminder and each of them gets a notice with the time.

Options

Option	What it does	Values	Default
When	Day and time of the session, in your time zone.	A date and a time	One week after the last one (tomorrow at 18:00 if there is none)
Remind	How long before the players are alerted.	At the start, 15 or 30 minutes before, one hour or three hours before	The most repeated value among your sessions; one hour if there are none
Repeat every week	Creates one session per week, eight in total.	Yes or no	No
Title	The session's name.	Text	«Session» with the next number
Note for the group	A text for the group shown next to the session.	Text	Empty
Session calendar	Your private subscription link.	Create, copy, change or cancel	No link until you create it

Tips

Tip. Schedule several sessions ahead with the weekly repeat: when the whole group has the date in their calendar, fewer people fail to show up.

A session that has already started keeps showing as «under way» for a few hours, and from there a button takes you back to the table.
With many sessions, the scheduled and past lists paginate on their own.
Answering from the cover or from Home is the same thing: there is one answer per person and session.

Known limits

The GM does not answer I'm in or Can't make it; they only see the count.
A session cannot be edited: if it changes day, remove it and schedule another. The notice is sent only once, when the chosen time arrives.
A weekly series always creates eight sessions.

Common problems

«I do not get the session notice.» Check that notifications are on in your browser or phone, and that your account's time zone is the right one; the notice reaches the app's bell even if the push fails.

«I cannot see the I'm in and Can't make it buttons.» They only show for players and while a next session is scheduled.

«My calendar does not update.» Subscribed calendars refresh when the calendar service decides to, which can take hours. If you changed the link, subscribe again with the new one.