The waiting room

Common room, private channel with each candidate and session zero voice to meet whoever asks for a seat before accepting them; and what the applicant sees.

The waiting room is where the people who have asked for a seat at your table wait. There is a common room for all the candidates, a private channel between each candidate and the GM, and a voice call, «session zero», to get to know each other before accepting anyone. The GM uses it to decide, and whoever is waiting uses it to introduce themselves.

Where to find it

The GM: in the campaign, Group room, Waiting room section (/campaigns/<id>?sala=grupo&sec=espera). Its counter in the rail says how many requests are pending. Inside the table, the same room is the Waiting room window of the dock, under «All».
Whoever is waiting: on opening the campaign they asked to join they see their request and, below it, the room.

Requirements and permissions

Candidates come from pending seat requests, which are made from Games with Ask for a seat.
The GM (owner or co-GM) sees everything: the common room, each candidate's private channel and its history.
Each candidate sees only two channels: the common room and their own with the GM. Ordinary members of the table do not see the waiting room.
The candidate's access is cut off by itself when their request is resolved, accepted or declined. Channels are not deleted: the history stays with the GM, and if that person asks for a seat again their same private channel is reused.

Careful. What is written in the common room is read by all the candidates at once and by the GM. To talk to someone alone, use their private channel.

Step by step

For the GM

Open Waiting room. On the left you have Common room, the voice row and the Candidates with their count.
Click a candidate. On the right you see what they wrote when asking for a seat, a Message button (it opens a private message in the notebook) and their private channel, with the usual thread.
Talk to the person in their channel: introduce yourselves, explain how the table plays, answer questions.
Decide with the marks on the row: the tick accepts and the cross declines. Each one carries the candidate's name in its label for screen readers («Accept Nuria», for example).
A notice shows the result and the list goes back to the common room. The person gets their notification: if you accept them, they join the table; if not, they are pointed to other games.

You can also decide from a right-click on a candidate: open their channel, write to them, accept or decline (the last one in the dangerous group). Declining cannot be undone from here: the person would have to ask again. The same requests appear under Asking to join, inside Players, roles and teams, where they are accepted with Undo.

Session zero voice

Click the Session zero voice row. Before joining you already see how many people are inside.
A bar opens above the thread showing who is on the call and who is speaking, with buttons to mute or unmute the microphone and to leave.
If you join an empty room, the other side gets a notice; joining a room that is already open notifies nobody.
If you have been inactive for a while, the call warns that it will close and lets you click «I'm still here» to stay.

For whoever is waiting

On opening the campaign you see the state of your request: «Waiting for an answer», with what you wrote when you made it.
Click Message the GM to open a message with the GM, or use your private channel in the room below.
If you change your mind, click Cancel the request; the notice carries Undo for a few seconds.
When you are accepted, the state changes to «You're in» and the Enter button takes you to the table. If not, you will see «Not this time» and Look for other games takes you back to Games.

Examples

Getting to know someone before accepting them. A candidate writes «looking for a quiet Thursday table». You answer in their channel, you meet in the voice room for ten minutes and you accept them.
Several candidates at once. Four people are waiting: you write to all of them in the common room to tell them the time and tone of the table, and then decide one by one.
A table that fills up. If the table is full, accepting fails with a notice; raise the player limit in the settings or decline someone.

Options

Option	What it does	Values	Default
Common room	The chat all candidates share.	Always there	Exists in every campaign
Session zero voice	The voice call before accepting anyone.	Join, mute, leave	Out of the call
Candidates	The list of who is waiting, each with their channel.	Accept, decline, write	Empty

Tips

Tip. Answer quickly in the private channel: whoever is waiting is often looking at several tables, and a fast reply counts for more than a long description.

Writing «hello» in the common room is a good icebreaker when there are several candidates.
If you prefer to decide without chatting, resolve the requests straight from Players and teams.
Waiting-room channels do not clutter the campaign's channel list: they live only here.

Known limits

A candidate whose private channel does not exist yet still shows in the list, with the accept and decline buttons, but their panel says «The channel could not be opened.».
Declining from the room cannot be undone.
The waiting room does not replace the campaign channels: when someone is accepted, they stop seeing these channels and start seeing the table's.

Common problems

«I cannot see the waiting room.» Only whoever runs the table sees it. A player who is already in has no waiting room.

«A candidate has no chat.» Their panel says «The channel could not be opened.»: their private channel has not been opened yet. You can still accept or decline them, here or from Players and teams.

«The call does not open.» The notice says «The call could not be opened.». Check the microphone permission in your browser and click the voice row again.

«Someone declined writes again.» They should not be able to read anything: access dies when their request is resolved.